• 1 No substitution of nominated entries permitted.
• 2 Entry fees will not be refunded and it is the responsibility of the exhibitor to ensure that their entry is correct, eligible and available when called for their class.
• 3 Pink Cards/NCPA Pony Registration Number must be entered on the entry form.
• 4 The Organising Committee reserve the right to amalgamate or split classes and alter or amend the running order of classes.
• 5 Exhibitors must enter the ring wearing the number allocated for that class.
• 6 The Judge's decision if FINAL. A judge may require a horse/pony which constitutes a danger to leave the ring.
• 7 Horses/ponies must be registered and entered at any show in the name of the legal owner.
• 8 All horses/ponies exhibited must be entered in the name under which they have been originally registered with the GSB, NPS, M&M Stud Book or any other recognised Society.
• 9 An exhibitor may not knowingly exhibit a horse/pony bred, sold, leased or produced by the Judge, his/her immediate family or his/her employer.
• 10 A rider may not ride in a class judged by someone for whom h/she has ridden in a competition during the current year.
• 11 An exhibitor may not show under a Judge for whom he/she has produced a horse/pony in the same year.
• 12 Any objection or complaint must be made in writing with a deposit of £25 within 30 minutes of the incident occurring; refundable if upheld.
• 13 The Organising Branch Committee accept no responsibility whatsoever for any loss, injury or damage to any person or their property whilst on the showground, car parks or approaches.
• 14 In the event of a show being cancelled, entry fees, less a £2 deduction or £3 for POY Show for administration charges, will be refunded.
• 15 Exhibitors must take into consideration that classes may clash. If this occurs, they must nominate which class they wish to compete in.
• 16 The mucking out of horse boxes/trailers is not permitted on the show ground and a penalty will be incurred.
• 17 Exhibitors are advised that al horses/ponies should be insured for public liability.

RIDERS/ HANDLERS

• 18 Correctly secured BSI skull caps/riding hats - BS 4772/6473/EN 1384/PAS 015 must be worn at all times.
• 19 In ridden classes correct riding attire to be worn.
• 20 Spurs or dress spurs must not be worn in the Show Pony, Show Hunter Pony, Working Hunter Pony or any Mountain and Moorland ridden classes.
• 21 Show canes and whips are not to exceed 75cms (30ins). In Lead Rein classes, plain or leathercovered canes only may be used. If mis-used, in the opinion of the Judge, an exhibitor may be sent out of the ring and may be reported to the NCPA Council.
• 22 Body protectors may be worn.
• 23 Riders or handlers may only compete with one horse/pony in any one class.
• 24 A fall of horse/pony or rider in any class will result in disqualification and they must leave the ring dismounted.
• 25 Riders must have attained their 3rd birthday on the day of the Show.
• 26 In Lead Rein classes the leader must be 16 years old or over and may only lead one pony in a class. Whilst in the ring, ponies must be led at all times by the handler.
• 27 Competitors shall not ill-treat horses/ponies at any time whether by misuse or excessive use of a whip or by any item of saddlery or in any other way whatsover and shall not cause or allow a horse/pony to jump any hand-held obstacle or to be rapped.
• 28 Competitors are responsible for the actions of any non-competitor employed by them or assisting or representing them, or otherwise acting on their behalf and any action or conduct of such non-competitors.
• 29 Exhibitors and their grooms must, at all times, present themselves in the show ring neatly and smartly dressed.
• 30 Young handlers are advised that they should wear a hard hat whilst showing in-hand.

HORSES/ PONIES

• 31 The Organising Committee reserves the right to expel any horse/pony from the ring which is not deemed to be fit or under sufficient control.
• 32 Horses/ponies must be four years old or over in all ridden classes. The age shall be calculated from 1st January in the year of its birth.
• 33 Mares with a living foal born during the current season are not eligible to compete in ridden classes.
• 34 All stallions and 2/3 year old colts must hold a current licence (unless otherwise governed by the individual Breed Society), and MAY NOT BE ENTERED in any Young Handler or Junior Mountain and Moorland classes.
• 35 Stallions and colts must be adequately bitted and under control of a handler aged 18 years and over.
• 36 No ridden pony shall be shown on a leading rein except those exhibited in classes confined to Leading Rein Ponies, or unless otherwise stated in the schedule.
• 37 ONLY mares and geldings are eligible in Junior, Lead Rein and First Ridden Mountain and Moorland classes.
• 38 First Ridden, Novice Show Ponies, Novice Show Hunter Ponies, Novice Intermediate Show Riding and Novice Intermediate Show Hunters must be shown in a suitable bridle.
• 39 In Leading Rein classes, the lead rein must be affixed to the noseband only. The reins must go directly from the bit to the rider's hands. Must be shown in snaffle.
• 40 In First Ridden classes, ponies must not be cantered except in their individual shows. Ponies in Riding Pony, Show Hunter Pony and Mountain and Moorland classes may be galloped 4 at a time only.
• 41 Mountain and Moorland ponies may be trimmed according to breed standards in order to maintain their breed classification.
• 42 In ALL Mountain and Moorland classes, Ridden and In-hand, ponies must be shown as recommended by their Breed Society Rules and are restricted to the height limits laid down by their appropriate Breed Societies.
• 43 In all Riding Pony Breeding and Mountain and Moorland classes, brood mares must be 4 years old and over.
• 44 Brood mares with foal at foot will be eligible for entry In-hand. Foals may accompany mares into the ring but must be haltered and under control of a competent handler.
• 45 Foals must be a minimum of 21 days old on the day of the Show.
• 46 Foals must be shown in a halter or leather head collar. No foal to be shown in a bit of any type.
• 47 Bit-less bridles are not permitted. Any suitable bridle may be worn in Working Hunter Pony classes.
• 48 Protective leg boots of a plain colour may be used for Working Hunter classes only and are not permitted for any other classes. No bandages or protective pads on horses'/ponies' legs or feet are permissible. Normal shaped open heeled plastic stick-on shoes are permissible.
• 49 All horses/ponies must be attended at all times.

RING DISCIPLINE

• 50 Competitors are not allowed to withdraw from any class without the Judge's permission.
• 51 The class is completed when the Judge dismisses the class.
• 52 No person other than the Judge and the official course builder appointed by the Show is permitted to alter the course.
• 53 Consideration must be shown to other riders at all times.

NORTHERN COUNTIES PONY ASSOCIATION PRIVACY POLICY

At NCPA, we’re committed to protecting and respecting your privacy. We are registered with the Information Commissioners Organisation (ICO:00010171558)
This Policy explains when and why we collect personal information about people who are members,  other parties who may  visit our website, officials, judges and stewards, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to gensec@ncpa.co.uk or by post to the NCPA Office, 11 Mawdsley Close, Formby, Liverpool. L37 8DJ

What does our organisation do?
Northern Counties Pony Association is a registered charity (Registered Charity No 264796) consisting of a Main Branch and nine area branches. Each area may elect up to three representatives to sit on the committee of the parent body, the General Council, which, in turn, is accountable to the Charities Commission. Each branch is responsible for electing their own committee, the officers of which must be members of the NCPA. Each branch is responsible for their own finances, calendar of events and functions, providing opportunities for showing and training throughout the North of England.

What information do we hold?

Members: Title, name, address telephone number, email address. A family membership also includes the names of the children in that family who are likely to be taking part in showing or training activities. However, children under 18 may only be included in a family membership.  (Please see our Child Protection Policy.)
Officials: title, name, address, telephone number, email address of officials on the General Council and branch committees.
Judges: NCPA holds the above information on a data base of judges who have been accepted onto our judging panel, it is a condition for inclusion to our panel that judges give permission for their data to be held and published in the handbook and on the website.
Stewards: NCPA may hold the contact details of volunteers who assist at our shows.
Other contact information is held for administration purposes including showing/breeding societies, contact details of competitors who have won annual trophies at our shows, Entrymaster, Showing World. Rosettes Direct and Printers.

How do we collect information from you?
We collect information when you fill in a membership application form by post or online. Information will also be collected by Entrymaster when you make online entries for shows, training or other NCPA activities. (Entrymaster are responsible for ensuring that they are compliant with General Data Protection Regulations.)

How is your information used?
We may use your information to:

• process your membership application
• keep you informed of NCPA activities
• process your entries into a show, training or other NCPA social activities
• seek your views on the service we provide
• notify you of changes to our activities
• send you communications which you have requested and that may be of interest
• publish results and inform other, necessary, affiliated societies.
• publish in equestrian magazine articles, the photographs, names of animals, owners, riders, handlers, who have entered our shows.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity or to facilitate ease of administration.

Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Information is stored at Main Branch, electronically or paper filing, and will be shared with the area you have opted to be a member of, by email or paper correspondence. The committee of the area branches will have access to your information for the provision, communication and processing of shows, training and other events. Area branches are made aware of the importance of storing personal information securely and not sharing said information with third parties without your express permission.


With your permission we will share your membership details with the Showing World magazine so that you may receive free copies of the said magazine. (Showing world are responsible for ensuring that they are compliant with General Data Protection Regulations.)
We will share your information if required to do so by law for example, by a court order or for the purposes of prevention of fraud or other crime.

How we strive to keep your information secure.
Our virus protection software is automatically updated regularly.
Our Main Branch Office is sited in an upstairs room of our secretary’s house with limited access to persons other than NCPA Council Officials.
Area branches are advised to store paper information as securely as is practical and to ensure that electronic devices have adequate anti-virus protection.
We do not accept payment for membership or show entries via credit/debit card. Payment is accepted with cash ,cheque, bacs transfer or via Paypal. ( Paypal are responsible for their compliance with GDPR).


How you can access and update your information
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: gensec@ncpa.co.uk
You have the right to request access to your information at any time using the above contact information.


Removing information.
You have the right to request the removal of your personal information from our records at any time.
If we have had no communication from you within 3 years (e.g renewal of membership, show entries) your personal information will be removed from our records as securely as possible.


How to report breaches of data protection.
Any suspected breaches of data protection should be reported in the first instance to the designated  Council Official who oversees Data Protection (Vice Chairman Margaret Hall) via the contact details listed below. Such suspected breaches will then be investigated by the NCPA Council.
Northern Counties Pony Association Contact Details:
Telephone: 01704 834482
Email: gensec@thencpa.co.uk


By post to:
NCPA Office,
11, Mawdsley Close Formby,
Liverpool
L37 8DJ